Governing Board Minutes 11-14-16

Governing Board


November 14, 2016

Welcome and Introduction: Carolyn

Board Members present: Perb, Kay, Carolyn, Duff, Pat, Sara, Jason, Brenda, Ashley, Tammy, Christy

Julia Pearce attended

Minutes: Brenda

Kay moved to accept corrected August minutes as well as September’s minutes; Sara seconded; all in favor

Budget/Audit Kay

Audit is done. SCCPSS owes us $224k; finance committee met today and will have some recommendations on how to allocate $ to best serve our students/TIMA. We can expect $230k per quarter for FTE funding.

September 2016 TIMA Treasurer’s Report

The Bank Accounts have been reconciled for September 2016.   The reconciled bank balances are BB&T $ 466,133.32,   PayPal TIMA $ 1,520.76, and PayPal Tour of Homes $ 2,909.44 for a total of $ 470,563.52 for the month ending September 30, 2016.

September 2016


$ 100.00 Donations

$ 1,000.00 Spelling Bee

$ 4,720.00 Bike Raffle

$ 420.46 Five Guys

$ 3,467.00 Huc A Poos Tybee Idol


$ 143,276.00 Salaries and Benefits

$ 194.69 Instruction     SS Weekly $60.83, Supplies $1,029.96, Field Trips $896.00

$ 1,645.09 Supplies Building   Coat Racks , Trash cans, Keys

$ 818.70 Supplies Janitorial Paper Towels, Toilet Paper, Trash Bags

$ 2,990.00 Custodial Services

$ 534.81 Equipment Rental Copier

$ 1,894.70 Building Maintenance     Annex Door $693.00, Light Replacement Indoor $802.12, Outdoor $399.58

$ 5167.00 Rent

$ 2,835.00 Rent Modular Classrooms

$ 3,286.85 Utilities

$ 396.73 Office Supplies, Credit Card Fee

$ 529.66 Telephone

$ 835.00 Insurance

$ 36.00 Teacher’s Breakfast

October 2016 TIMA Treasurer’s Report

Kay Fortner     November 12, 2016  

The Bank Accounts have been reconciled for October 2016.   The reconciled bank balances are BB&T $ 460,771.79,   PayPal TIMA $ 1,520.76, and PayPal Tour of Homes $ 2,909.44 for a total of $ 465,201.99 for the month ending October 31, 2016.

October 2016

Accounts Receivable:

$ 223,967.57   SCCPSS from last fiscal year

Accounts Payable:

$ 8,651.74   Already Paid. Journal entry to reverse in November. Auditor moved credit card items paid in July to previous year .


$ 10,000.00 Grant City of Tybee

$ 4,500.00 Donations     $4,000 Critz, $500 Optimist Club

$ 394.50 Dress Down Day This will wash once it is paid

$ 2,336.94 Bike Raffle YTD $ 7,056.94 ($ 7.920.00 less expenses $ 863.06)

$ 120.00Tour of Homes Expense   Devivo Website

$ 450.00 Spelling Bee Sponsors  

$ 111.25 Other Fundraisers $5.00 Magnet, $106.25 Kroger


$ 155,248.00 Salaries and Benefits

$ 2,777.30 Instruction       Supplies $156.40, Field Trips $76.00 , Student Assessment $2,696.90

$ 2,000.00 Staff Development     Project Approach Training

$ 320.73 Supplies Building     Sand bags for Matthew, Plastic shelving

$ 584.34 Supplies Janitorial Paper Towels, Toilet Paper, Trash Bags

$ 547.50 Security     Savannah Systems $300 for monitoring, Netplanners   for troubleshooting Aiphone $247.50

$ 2,990.00 Custodial Services

$ 562.89 Equipment Rental Copier

$ 5167.00 Rent

$ 2,835.00 Rent Modular Classrooms

$ 3,237.92 Utilities

$ 230.37 Office Supplies, Dues Sam’s Club $145, freight on shelves $49, envelopes $36.37

$ 414.17 Telephone

$ 815.00 Insurance

Brenda moved to approve Kay’s treasurer reports; Carolyn seconded; all in favor.

Strategic Planning/Renewal: Christy, Carolyn, Pat        

Survey is developed and ready; Christy will send a link to board members first for review/inout. Next step once we have survey replies is to create parent focus groups.

Carolyn and Perb met with the St. Michael’s people about renewing our lease and explored other ideas such as lease to purchase. We’ve had to turn away 100 kids in kindergarten this year. The longer kids are with us, the better they do.

$35k for additional modular (including rent, security, etc.)

We replace 1/3 of our computers every year.

Carolyn will send our intent of renewal letter January 1st since we have no timeline from Chatham County yet.                                                                                                                                                                                                                                                                                                                  

Annual Report

Jennifer can post it (with audit) to website. It was due 11/1/16 but they gave us an extension b/c of Hurricane Matthew.

Charter school annual reports presentation to the school board was moved to Wed., 12/7 at 9:30 am, Whitney complex on President Street. They asked us to note which teachers have been trained in project approach (all of them). Carolyn signed an affidavit saying so.

Carolyn would like to send 2 teachers to project approach week-long training over the summer. There’s also a year-round school in NC which would be good for our teachers to see project approach in action with students.

Update from School on testing/ Projects by classes/grades—Pat

Reading, Language Arts, Math (core) of Iowa Basics (Pat will go over next meeting)

Projects: K-farming; 1st – pirates

Christy sent Pat an article correlating the success rates of GMAs and STAR testing

263 enrollment; 18 teachers, 1 bookkeeping/clerical,1 parapro, 1 principal

STAR testing scheduled for 1st week in December.

Teacher evaluations are ongoing

Working with TIPD on site safety plan, active shooter training on 11/29 from 4-6 pm at PD.

Veterans Day parade was great; TIMA marched with the Y and Tybee Youth Council.

TIMA facilities had minimal storm damage, but we need to book a handyman for minor repairs on the portables.

Carolyn offered huge thanks to Pat for all of the logistics and planning he put into the delayed start times yesterday and today due to tides (Pat’s proposal from 10 am was finally ok’d by 9 pm). We’re prepared for Wednesday closures of Hwy 80 as well just in case.

Duff volunteered to research tides for the next year so we can be prepared for when tides may impact transportation.

Update from Staff –Tammy

  • Need staff member on the renew team
  • Can we order more math textbooks for new students? We should have extra, check with Jennifer.
  • We need mulch for the playground and soil for the garden; soil can be taken out of instructional supplies budget line b/c classes are using the garden as part of projects. Anything over $200 needs board approval so we agreed just in case it’s more than that.

Update from Crew—Susie Waterstreet spoke in lieu of Jennifer Turner

Do we have a new date for the Spelling Bee? The Board doesn’t set it; Jennifer needs to get with Pat and the Y and plan it. The hot sauce guy by Huc-a-Poo’s said that there was another event in February that would be good to do the bee in conjunction with; we already have teams & sponsors from original date, so they need to be notified when new date is confirmed. Sweetheart Dance is scheduled for February; Susie asked if we can sell tickets in advance. The Y gym would be a better venue than TIMA gym.

Tour of Homes

Jane Coslick isn’t doing her December tour so she and Anna Lee are going to help with the homes for our spring tour.

Public Comment

None. Perb moved to go into Executive Session; Jason seconded; all in favor.

Executive Session

Open Agenda--


TIMA art -

Keep In Touch


Quick Contact

  • (912) 395-4060
  • This email address is being protected from spambots. You need JavaScript enabled to view it.
  • Driving Directions