Governing Board Minutes 2-9-15

Governing Board


February 9, 2015

In attendance: Patrick Rossiter, Kim Webster, Kay Fortner, Carolyn Jurick, Tammy Smith, Kelly Yambor, Christen Clougherty, Perb Fortner, Brenda Marion, Jack Baizley, Andy Wright, Shawn Flynn

Welcome—Carolyn called the meeting to order at 6:03 pm

Minutes—Brenda; November financials need to be added to January meeting minutes as there was no December meeting for them to be reviewed.

Treasurer’s Report-Kay

January 2015 TIMA Treasurer’s Report

Kay Fortner                 February 9, 2015

The Bank Accounts have been reconciled for January 2015.   The reconciled bank balances are South State Bank (Savannah Bank) $6,240.11 and BB&T $160,712.21 for a total of $166,952.32 for the month ending January , 2015.

January 2015


$ 5,000.00 Donations (CNH Industrial $2,500 and Salisbury Foundation $ 2,500)

$ 11,227.00 Elizabeth’s on 37th

$ 337.40 Publix and $ 5.00 Magnet Sale


$ 112,885.00 Salaries , Benefits, and Taxes

$ 21,646.00 Special ED Salaries and Benefits and Taxes provided by SCCPSS

$ 1,000.00 Outside Contract Labor for Board Training (Ga Charter Assoc)

$ 4,000.00 Rent

$ 1,605.00 Rent Modular Classrooms

$ 752.00 Insurance

$ 2,990.00 Custodial Services

$ 590.54 Supplies Janitorial and Building

$ 2,339.72 Utilities

$ 387.25 Telephone

$ 1533.23 Copier rental includes 4 months of $297.00 to Ricoh

$ 1,252.37 Supplies Classroom

$ 343.00 Field Trips (Kindergarten The Mansion on Forsyth)

$ 580.17 Operation Expense which includes $ 500.00 to State of Georgia Registration Savannah Chatham Day

Kim moved to approve treasurer’s report; Christen seconded; all in favor

Principal’s Report--Patrick Rossiter

  • We currently have 223 students enrolled
  • Star tests have been completed
  • Friday at 10 am, STEM activity represents will tour the school—looking at ways to involve students after school
  • An 8’ model of the battleship Texas has been donated to TIMA. Valued at $8200, it is temporarily on display at the SAV Int’l Trade Center and Pat will be there on Wednesday for photo op/PR promotion
  • Elizabeth Dinner—Kelly/Jeremy, etc. Dinner was fabulous and the teachers/CREW volunteers were a huge help. An estimated 161 tickets were sold.
  • Governing Board meeting and training-Carolyn; we haven’t received anything that the speaker promised to send; conflict of interest forms need to be submitted (compare Florida example with the Chatham County one we originally used)…Andy will review both and make a recommendation.
  • Lottery—Carolyn—Lottery is tonight!
  • Attorney—Christen
  • Inventory—no update but report is due to county (property tax listing) and we still need to know how to apply bar codes
  • Handbook—Parent/Student
  • Parent Contract (attached for review)
    • Neighborhood Charter School in ATL sample…committee consisting of Kelly, Tammy, Pat, and another TIMA teacher (kindergarten suggested) will be formed to work on and present version for Brenda/Andy to review.
  • Committees (Dates of meetings, goals, etc.)

Old Business

  1. Safety-Tammy: there is cat poop on the play ground and outside of mobile entryways (see new business)
  2. Assessment-Christen—parent survey
  3. Facility-Perb –trash update (need to talk to Frank Kelly and Father Tom about this and other issues)
  4. Finance-Kay –there was a meeting on 2/2 with other charter schools and chatham county re: clause added to charter renewal with 3% admin fee.
  5. Communication/ Crew update—Brenda—SAL pancake breakfast moved to 3/21
  6. Development-Jack—working on a general fundraiser letter/better cohesiveness of existing fundraisers. Letter will be sent to all TIMA families in general terms about the way we are funded and what the shortfall is as per pupil funding with small class sizes. Brenda will send last year’s CREW direct donation letter to Jack for reference. Shawn, Brenda, and Christen will aid Jack in drafting the letter. Will also work on version for local businesses. We want a consistent message combined with umbrella of overall event calendar.
  7. Accountability/Assessment/Academic Achievement
  8. Board Development/Governance Succession Planning/By-Law Review
  9. Finance/Fundraising/Community Outreach
  10. Personnel/Executive Committee

Committees suggested by Elise Falco at Governing Board training.

New Business

Tammy Smith—Curriculum needs and requests for next year. Possible pavers for front of my stairs due to cat litter problem; Rain barrels (DNR from Brunswick delivered 4 of them); Turtle Trot dress down on 3/6 approved (turtle trot race is 4/25); Supplies for teachers/grade levels next year.

Per Pat, GA Port reps from HR and Corporate Communications visited TIMA for a school tour.

Items for discussion:

  • Conflict of interest/Disclosure form
  • Governing Board elections

Open Agenda

  • Public comments
  • Shawn mentioned nationally recognized volunteer program for dads that he implemented at Marsh Point, Watch D.O.G.S. (Dads of Great Students)
  • Shawn asked about absenteeism rate in light of Pat’s stressing the issue at beginning of the school year; Jennifer can pull a report for update at next meeting.
  • Personnel

Executive Session

Announcements/Upcoming Events

  • Christen introduced Andy; he is not licensed to practice law in the state of Georgia but happy to offer a legal professional’s perspective (he teaches at SAV law school); Kim moved to accept him on the board; Christen seconded; all in favor.
  • Kelly’s husband Jeremy created a bloody mary mix that is being bottled…3% of proceeds will be donated to TIMA.
  • Pat, Perb, and Kay attended Savannah/Chatham County day in ATL, where they invited the new superintendent of the state to visit TIMA, and also spent time with the president of SSU.

Perb moved to adjourn the meeting and Carolyn seconded; all in favor.


TIMA art -

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