Governing Board Minutes 11-10-14

                                               Governing Board

Meeting Minutes

November 10, 2014

Board members present: Patrick Rossiter, Carolyn Jurick, Perb Fortner, Kay Fortner, Kelly Yambor, Kim Webster, Christen Clougherty, Jack Baizley, Brenda Marion


Carolyn welcomed everyone at 7 pm. She had just come from a meeting with St. Michael’s reps. Moving forward, checks from TIMA to church need to be made out to St. Michael’s Church Foundation, which was set up b/c someone willed their home to the church. We need to examine the wear and tear on the building so they can pro-actively manage: windows/doors; add exhaust fans in the bathrooms; flooring; gravel; potential for flooding; a/c issues (classrooms at end of main building are still too hot); request reduction in rent b/c we added the ADA bathroom and lost a classroom space. Perb will draft a letter on the a/c issue. We need to add the kitchen to the custodian’s tasks and teachers need to clean up after themselves as well.

Minutes—Brenda Minutes

Kim moved to approve the minutes from October meeting. Christen seconded; all in favor.

Treasurer’s Report-Kay

The Bank Accounts have been reconciled for October 2014.  The reconciled bank balances are South State Bank (Savannah Bank) $6,240.11 and BB&T $72,614.41 for a total of $78,854.52 for the month ending October 31, 2014.

Fixed assets total $92,702.35. Security deposits to Georgia Power total $ 1,175.00. None of the assets purchased with the federal grant monies are included in this amount.

The federal grant amounts are:

  • Planning grant $72,781.13
  • Implementation grant $400,000.00
  • 2nd grade—67
  • 3rd grade—57
  • 4th grade—56
  • 5th grade—74
  • 2nd grade—67
  • 3rd grade—60
  • 4th grade—57
  • 5th grade—80
  • 2nd grade—77
  • 3rd grade—77
  • 4th grade—55
  • 5th grade—74
  • 2nd grade—70
  • 3rd grade—70
  • 4th grade—61
  • 5th grade—80
  • 2nd grade—79
  • 3rd grade—80
  • 4th grade—67
  • 5th grade—79
  • 2nd grade—73
  • 3rd grade—72
  • 4th grade—58
  • 5th grade—76
  • Governing Board meeting and training-Carolyn

Fixed assets (depreciable) totaled $92,524.83 with depreciation deducted of $ 15,269.74. Depreciable furniture or equipment is any that exceeds $1,000.00. This follows the rules recommended by the CPA firm. Expensed items totaled $380,238.30. We purchased an additional $31,267.17 of furniture and equipment that will be paid to SCCPS. This amount will be adjusted by $11,759.15 that they owe us for year ending June 30, 2014. This leaves a balance of $19,508.02. These numbers are per the CPA firm. The final audit has not been conducted by the state regarding the federal grant. SCCPS in October 2014 has adjusted our amount received per student this fiscal year for $11,758.00.

October 2014


$ 5,236.03 Spelling Bee (Total was $7,388.03)

$ 562.18 Five Guys

$392.35 Donations

$2,830.00 Huc A Poos Tybee Idol


$ 115,930.00 Salaries , Benefits, and Taxes (includes $6,000 other teacher expense—science and math endorsement; if it’s a title II expense, they will owe us the $6k)

$ 4,000.00 Rent

$ 1,605.00 Rent Modular Classrooms

$ 2,990.00 Custodial Services

$ 2,941.37 Utilities and Phone

$ 939.23 Copier rental ($297.00 paid twice – timing issue)

$ 133.42 Supplies Classroom

$220.96 Operation Expense

$ 516.00 Plumbing repairs (annex/modular plumbing—not sure if it’s a landlord issue b/c it may be due to something related to how modular units were installed)

$ 15,000 Technology Support SCCPS

$ 300.00 Security

$ 752.00 Insurance

$ 14,756.02 Modular Units (Balance Sheet)

Brenda moved to approve Treasurer’s report. Kim seconded. All in favor.

Principal’s Report--Patrick Rossiter—Testing Scores

ITBS testing completed 98% or higher. 226 students as of today (down from 238). 4 students will be leaving before Christmas break due to relocations. Some students left for other Chatham County schools due to bussing issues.

ITBS overview: every test score was above the national average:




Social Studies:


Complete Battery:

A couple of points to note: over 80 kids were taking tests on a computer for the first time; half of our 4th graders are new to TIMA, plus they’re timed in 4th grade and not in 2nd or 3rd.

Whole faculty study group focus is project approach.

Christen’s mom has volunteered to come down from NC and train staff for free (would be a conflict of interest for her otherwise)

ITBS and Star scores align.

Kim moved to accept Jan LeViner’s student council project. Jack seconded. All in favor.

Lottery dates will be added to website. Christen will research dates from private schools on which to base our new student enrollment forms (so that our date is prior to those of private schools).

TIMA re-commitment forms will go out when we return from Christmas break. Kay moved that Carolyn can add info and Kim seconded; all in favor.

Old Business

Elise Falco will be doing board training on Monday, January 12th at 4 pm.

  • Bees (Bee-cause)

BeeCause denied—too many issues, especially b/c we don’t own the building.

  • Committees (Dates of meetings, goals, etc.)
  • 990 Tax Return –Perb and Kay
  • Audit—Perb and Kay
  • PTVA (The TIMA CREW) update—Brenda: CREW has volunteered to help with December 7 softball tournament at Jaycee Park; CREW board attended lunch about Fun Run that May Howard sponsored through private company and determined we would not get enough participation for the cost to sponsor the event; ornaments were sent home with every student asking them to decorate reflective of what Tybee means to them and those returned will be hung on the Tybee tree; we raised $1,050 at the SAL pancake breakfast
  • Tammy Smith – Update
  • Calendar
  • Governing Board Applicants
  • Use of facility and person present –Carolyn
  • Governing Board Meeting scheduled for December-Carolyn
  • Lighthouse Pizza presentation at City Council meeting, November 11, 2014—CREW members and students plus Carolyn will be present to accept check.

                                                                                                                                                            1. Safety-Tammy Safety report—all teachers are happy with the measures        currently in place.

            2. Assessment-Christen: state of Georgia’s parent satisfaction survey;        student/teacher surveys run through TIKAS; send state one to parents now and          TIMA satisfaction survey in the spring.

            3. Facility-Perb – already covered

            4. Finance-Kay – tax return p/u from CPA is ready for Carolyn’s signature;            expecting bill for it soon. Special thanks to Perb and Kay for all of their work on          taxes, audit, etc.

            5. Communication-Brenda

            6. Development-Jack – working on a fundraising letter for parents/friends and     one for businesses; will present to board for approval before sending out. Show    benefits of TIMA to community and area businesses.

New Business


Open Agenda

December 2 is first meeting for Tybee Home Tour committee. They moved the tour up to May from June, so right now the tour is set for the same weekend as gay pride weekend and parade.

There is an annual event at the campground with vintage trailers which will coincide with the date of the next pancake breakfast. Maybe CREW can sell concessions at campground.

Board officially thanked CREW for all of their efforts.

Tammy noted that portfolios for students are in color-coded folders and will follow the child throughout his or her term at TIMA.

2014-2015 calendar

Christen moved that we hold open the community position for a lawyer.

RE; the governing board parent vote, Brenda moved to approve Shawn Flynn, Kim seconded, and all were in favor.

Carolyn moved that we skip December governing board meeting; Brenda seconded and all were in favor. Brenda will email minutes and treasurer’s report for electronic vote of approval.

For the use of the school facilities by church, tour of homes lunch, etc., a school employee must be present (Carolyn, Pat, or custodian) for liability reasons.

Kelly confirmed January 25 for Elizabeth’s dinner. Courtney Small was checking with Stacey Jarrell about donating the use of the Tybee wedding chapel space for the dinner. If not, we will do at school again.

Kelly reported back on her research about Memorial Park playground material—it’s a poured rubber substance and company is based out of Marietta, GA. Andy Bryant is the contact and he will meet Kelly the next time he is in town after Thanksgiving. They have a 3 year warranty, 20 year life span, and are non-toxic.

Perb moved that we adjourn to executive session. Brenda seconded. All were in favor.

Executive Session

  • Personnel

Announcements/Upcoming Events

  • November 10, 2014 –Five Guys
  • November 11, 2014 –Student Holiday
  • November 11, 2014 – Veterans Day Parade Tybee 11:00am
  • November 14, 2014- Awards Assembly
  • November 21, 2014—Dress Down Day –Spirit Wear
  • November 26, 27, 28, 2014—Thanksgiving Holiday
  • December 8, 2014—Five Guys Burgers
  • December 8, 2014 –Governing Board


TIMA art -

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