FieldTrip

Governing Board Minutes 10-9-17

Governing Board
Meeting Minutes
October 9, 2017
Welcome: Carolyn welcomed the group and called the meeting to order at 6:30 pm. Board members
present: Duff Smith, Heather Harvey, Sara Mitchell, Pat Rossiter, Carolyn Jurick, Kay Fortner,
Tammy Smith, Perb Fortner, Christy Edwards and Brigitte VanBaelen.
TIMA Crew: Susie Glauner (President) Public: Julia Pearce
Minutes: Duff Smith
The August minutes were approved. Kay Fortner made a motion to approve, Carolyn seconded; all
were in favor.
Budget: Kay Fortner
Treasurer’s Report
The Bank Accounts have been reconciled for August 2017. The reconciled bank balances are
BB&T $ 1,419,933.40, PayPal TIMA $ 2,310.02, and PayPal Tour of Homes $ 8,085.15 for a total of $
1,430,328.57 for the month ending August 31, 2017.
August 2017
Income:
$ 785.00 Savannah Banana Expense (Total Income $895)
$189.76 Dress Down Income Burton 4 H camp
$ 1,500.00 Fundraiser Expense
$ 172.00 Other Income Magnets $ 20, Amazon Smiles $ 152
Expenses:
$ 45,944.00 - Salaries and Benefits
$ 1,280.86 Travel Outside Contractors
$ 6,594.00 Outside Contract Services Russ Moore Charter Renewal $ 3,000, Gifted in Service
Training $ 3,500, Summer Help Trey $94
$ 25,271.31 Instruction Student Assessment $ 4,705.74, Classroom Furniture $21,698.86,
Subscriptions SS Weekly $1,210.25, Other $76.96
$ 5,980.00 Custodial Services 2 months Also received $50 from church for cleaning fee
$ 229.78 Equipment Rental Copier
$ 1,562.00 Maintenance Building Mulch for Playground
$ 5,167.00 Rent
$ 2,835.00 Rent Modular Classrooms
$ 2,857.47 Utilities
$ 896.90 Supplies Office $ 713.66, Dues $10.99, Postage $32.75, Books $ 139.50 (JE move to
instruction)
$ 343.44 Telephone
$ 1,767.00 Insurance
$ 44.25 Travel, Conferences and Meetings
September 2017
The Bank Accounts have been reconciled for September 2017. The reconciled bank balances are
BB&T $ 1,399,830.49, PayPal TIMA $ 2,310.02, and PayPal Tour of Homes $ 8,085.15 for a total of $
1,410,225.66 for the month ending September 30, 2017.
Income:
$ 1,375.00 Fundraiser Bike Raffle
$ 3,600.00 Fundraiser Huc A Poos Tybee Idol
$ 5.00 Other Income Magnets $ 5 (note $591 raised for Hurricane Harvey victims from Dress
Down Day)
Expenses:
$ 213,081.00 Salaries and Benefits
$ 3,000.00 Outside Contract Services Russ Moore Charter Renewal $ 3,000 (Paid Russ $27,000
through September + $3,000 October 1)
$ 4,347.45 Instruction Speech Therapy $ 609.00, Subscriptions SS Weekly $303.93, Art Supplies
$ 2,400.39, P E $235.87,Other $ 1,023.26
$ 225.00 Field Trips
$ 34.97 Supplies Building
$ 2,940.00 Custodial Services Monthly Service $ 2,990.00 less $50.00 received as cleaning fee from
St Michaels
$ 473.88 Equipment Rental Copier
$ 5,167.00 Rent
$ 2,835.00 Rent Modular Classrooms
$ 3,251.92 Utilities
$ 383.72 Supplies Office $ 77.94, Dues $10.99, Postage $ 98.00, Credit Card fees $ 135.05, $ 35
Parade Registration, Printing $ 26.74
$ 340.52 Telephone
$788.00 Insurance
$ 1,909.45 Travel, Conferences and Meetings Board Training $ 1,500.00, Dinner for trainer $
344.61, Breakfast Training Day $ 64.84
Christy Edwards moved to accept Treasurer’s report, Brigitte VanBaelen seconded, all were in favor.
Facility Grant Update
Carolyn Jurick informed the Board that we did not receive the facilities grant TIMA applied for this
summer. It appears that funds will be determined by “beat the odds” scores. Because TIMA scores
are already so high, it will be difficult for TIMA to show improvement and receive grants tied to this
score.
Tour of Homes Update
Heather Harvey provided an update for the Tour of Homes fundraiser. The website is currently being
updated and there are 4 leads on new homes. Brigitte VanBaelen will be coordinating volunteer
efforts.
Hurricane Update
Carolyn Jurick would like to do something for the firemen and police officers for their efforts during the
recent hurricanes. More on this to follow.
Charter Renewal Update
Carolyn Jurick provided an update on the charter renewal process. Model questions from the State
Board of Education were discussed.
Facility Update
Perb Fortner presented his report on the status of the physical plant at TIMA. Considering the recent
facility grant development, we will need to replace some doors and sinks, etc. More formal requests
will be forthcoming. Mr. Fortner also provided a brief update on our lease options for the school.
Academic/Leadership Update
Pat Rossiter provided a status update on the Annual Report. The school is awaiting CCRPI scores to
complete the annual report. More to follow.
Public Comments / General Discussion
The bike raffle and other fund raisers were briefly discussed.
Carolyn Jurick adjourned the meeting.

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