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Governing Board Minutes 9-8-14

Governing Board

Meeting

September 8, 2014

In attendance: Pat Rossiter, Christen Clougherty, Brenda Marion, Kay Fortner, Perb Fortner, Alaina Bennett, Kelly Yambor, Kim Webster, Tammy Smith

Absent: Carolyn Jurick, Jack Baizley

Welcome--Christen

Minutes—Brenda Minutes

Kim made a motion to approve minutes; Tammy seconded.

Treasurer’s Report-Kay

August 2014 TIMA Treasurer’s Report

Kay Fortner                 September 8, 2014

The Bank Accounts have been reconciled for August 2014.  The reconciled bank balances are Savannah Bank $6,143.04 and BB&T $ 111,137.91 for a total of $117,280.95 for the month ending August 31, 2014.

Other assets include $74,413.33. None of the assets purchased with the federal grant monies are included in this amount.

August 2014

Income:

$ 7,500.00 Critz Tybee Run

$ 250.00 Donation WR Starkey Mortgage

$ 255.00 Magnet

$ 561.00 Collected for Social Studies

Expenses:

$ 4,000.00 Rent

$ 2,990.00 Custodial Services

$ 1,865.18 Utilities and Phone

$ 345.23 Copier rental

$ 710.00 Georgia Charter School Dues

$ 66.25 Office Supplies

$ 1,629.00 Insurance

$ 27,507.64 Modular Units (Balance Sheet)

$ 320.00 Ga Power deposit Modular Units (Balance Sheet)

Perb noted for new board members that we have an insurance policy that covers all students.

Brenda moved to approve Treasurer’s report; Tammy seconded.

Principal’s Report--Patrick Rossiter --Enrollment numbers, SLO’s, Annual Report, Testing, etc.

239 students enrolled but our funding is based on 238.

ITBS 2nd, 3rd, 4th, and 5th grade; we may not end up testing 2nd grade b/c of cost, but it qualifies as gifted assessment method so we may yet test them. Testing is scheduled for week of 10/20 (must be completed by 11/15 for comparative norms).

For the Annual Report, we can use a lot from last year’s data and just add this year’s grades and stats. Parts of the report were divvied out to board committee members for submission to state.

SLOs (Specific Learning Objectives): Arrangements are all in place for computers, log-ins submitted, etc. Star Reading, Star Math, Star Early Literacy. SLO statements are due by 9/30. Annual Report is due 10/1 at Chatham County Board meeting, 1 pm.

Students created and turned in a mural for display at IGA. Store gave school a check for $250 in exchange. IGA has program similar to Box Tops that Mike is looking into for us and will get info to Pat.

Christen mentioned Smile Amazon which is a program where a portion of proceeds comes back to TIMA but we will need to set TIMA up as beneficiary.

Old Business

  • Any committee reports
  • Committees (Dates of meetings, goals, etc.)
  1. Safety-Tammy—teachers requested 1st aid kits for every class (14 needed). Annex building wooden doors don’t lock from hallway; doors in main building don’t have keys but can be locked from the inside. It’s important to figure out these issues pro-actively before we even need to go on lock down. 5th grade safety patrol could help with end of day parking issues…Tammy and Pat will coordinate.
  2. Assessment-Christen—covered under principal’s report
  3. Facility-Perb (YEAH)—projector installation coming—should ship 9/9. Intrusion system installed last week—Pat is waiting to receive codes/training for completion (teachers will need code/make prior arrangements thru Pat to come in on weekend). $4588 was the total cost for installation of both ramps. Working with First City to put lattice work around tie-downs for both aesthetic and safety reasons (to avoid kids playing near tie-down and getting garroted). $9967.51 is the balance unpaid on modular (sonic/intrusion system included in this amount). We have a temporary C.O. in place for 90 days from the state fire marshal. There is a new regulation in place this year regarding structures being 25 feet from any existing building, so we had to add in all of the surrounding building info and ask for a waiver. We started the process before the regulation passed, so hopefully we can get the waiver. City and engineers should have been aware of pending state changes but apparently weren’t. The city C.O. is waiting on drainage plan—at council, they originally told us we didn’t need one but apparently we do. City guy who can approve is out of town for the next week.
  4. Finance-Kay—last Friday we delivered a box of records to CPA for audit (including tax return records). $7,050 is the cost for audit and returns.  
  5. Communication-Alaina—newsletter copy should be submitted by the 15th of the month so it can be published and emailed out by the 20th of the month. Re: teacher websites, Tammy didn’t think they were up and running and will check with Sean McNally to get everyone back on track.
  6. Development-Jack—looking into Whole Foods shopping day and a music grant for instruments.

New Business

PTVA (The TIMA CREW) update—Brenda; hot dog sales at school during Pirate Fest parade; jewelry fundraiser for next semester; book swap fundraiser leading up to pirate fest. Direct donation campaign this year will expand to include corporate donations.

Spelling Bee—CREW will sell extra t-shirts at spelling bee. We raised $9600 in 2012 and $4620 in 2013, so goal is obviously to increase back to previous levels. $3800 was raised by teams in 2012 towards Spell-Again, which accounts for the difference so this year we are encouraging the teams to raise additional funds for Spell-Again chance.

Suggested that we do a silent auction in conjunction with Elizabeth’s dinner—shoot for 5-10 items.

Lighthouse Pizza is sponsoring a fundraiser on Tuesday, October 28, from 4 to 8 pm. All proceeds on dine-in and carry-out orders will benefit TIMA (excludes delivery orders and alcohol).

Discussion of Bee Cause was tabled until next meeting.

School picture dates not set yet but hopeful for fall/spring dates and class pictures.

Open Agenda

Creating a development committee that can focus on grants research.

Bus discussion re: 297—could it be split into 2 routes? There are currently 40+ stops which is even longer route due to Walthour Bridge repairs. Can we re-instate shuttle from Publix?

There will be a 9/11 program at the Legion at 6 pm. TIMA chorus will be performing and 5th grade was asked by Legion to perform a reading.

The August 5 Guys fundraiser netted $294.

SCDS higher-ups visited TIMA for observing project-based approach. Their voucher program allows public school kids to attend SCDS for free.

Brenda moved to adjourn meeting and start executive session. Christen seconded, all in favor.

Executive Session

  • Personnel
  • Addition of students
  • September 8, 2014—Five Guys Burger
  • September 12, 2014—Spirit Wear Dress Down Day
  • September 19, 2014—Dress down day—Bring Cat food for Feral Cat project
  • September 24, 2014—Critz Reception for Critz Tybee Run Fest Gives Back
  • September 25, 2014—Teacher planning Day (Student Holiday)
  • September 26, 2014—Student and Teacher Holiday
  • September 28, 2014—Huc A Poos Tybee Idol
  • October 2, 2014—Spelling Bee
  • October 10, 2014 –Dress Down Day for $1 for Heart Association
  • October 11, 2014—Pirate Fest and Parade

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